East Bay Executive Assistant Intern/Volunteer

Greenbelt Alliance is seeking a highly motivated individual with an interest in environmental and land use issues for an executive assistant internship/volunteer position in our East Bay Office in Walnut Creek.

About Us
Greenbelt Alliance is the Bay Area's leading land conservation and urban planning nonprofit. Our mission is to make the nine-county San Francisco Bay Area a better place to live by protecting the region's greenbelt and improving the livability of its cities and towns. Since 1958, we have been active across the nine-county region protecting open space, opposing sprawl, and promoting smart growth. We have helped save over 1.1 million acres of greenbelt and we're a leader in promoting regional solutions to the problems of sprawl. Our East Bay Office is located in Walnut Creek and focuses on land-use and public policy issues in Alameda and Contra Costa County. The Walnut Creek office is a convenient short walk from BART.

Responsibilities
The Executive Assistant will provide comprehensive administrative support to Greenbelt Alliance’s East Bay Field Representative and programmatic support as needed.

Administrative Support-To enable the East Bay Field Representative to lead the organization efficiently and effectively, the Executive Assistant’s responsibilities include:
•Managing meeting minutes/notes for coalition meetings and external city council, planning commission or other meetings pertaining to our campaigns.
• Maintain and restock Greenbelt Alliance Promotional Materials (brochures, flyers, newsletters, etc.) & the Tabling Box; coordinate with main office to restock office materials.
• Update fact sheets, flyers, and other campaign materials. If the intern/volunteer becomes familiar with Greenbelt Alliance campaigns, the intern/volunteer will be promoted to update the website and other important materials.
• Media: monitor East Bay newspapers, file and cut out important articles pertaining to Greenbelt Alliance campaigns in order to keep the East Bay Field Representative apprised of key developments and issues. Coordinate with Greenbelt Alliance's main office and coalition partners to ensure that they are aware of important changes in our campaigns.
• Maintain complete and accurate paper and computer files.
• Update contacts database of all our volunteers.
• Arrange meetings and appointments. Provide logistical support for large and small meetings, including finalizing meeting times and dates, sending out emails/invitations, ensuring attendance to meetings by making follow-up calls, reserving facilities, room/equipment/food set-up, and photocopying materials.
• Order office supplies. Maintain office. Replenish office materials such as fax cover sheets, envelopes etc.
• Coordinate with main office to get invoice to them. Prepare and follow through with check requests, and reimbursement requests.
• Managing meeting minutes/notes for coalition meetings and external city council, planning commission or other meetings pertaining to our campaigns.
• Other duties and tasks as assigned by the East Bay Field Representative.

Program Support-To enable the East Bay Field Representative to carry out his programmatic work efficiently and effectively, the Executive Assistant’s responsibilities will include:
•Monitor and repost volunteer and internship openings on job hunting and east bay college campus websites. Develop relationships and correspond with career counselors so they will tell students of our openings.
• Make bi-weekly phone calls to volunteers to keep them engaged in Greenbelt Alliance’s work.
• Answering questions from the public about Greenbelt Alliance and its work.
• Reviewing, and responding as directed to electronic and hard-copy correspondence.
• Composing correspondence from the East Bay Field Representative.
• Helping ensure the East Bay Field Representative remains up to date on issues relevant to Greenbelt Alliance’s mission.
• Assist with outreach events as needed such as tabling at the farmers market or attending Greenbelt Alliance sponsored events.
• If the Assistant completes the above tasks well then could be promoted to writing Greenbelt Alliance’s East Bay media materials including letters to the editors, monthly updates, and other internal memos. Further responsibilities can be accommodated if the following tasks above are completed well.

Commitment
Weekly part-time (minimum 15 hours a week) to full-time commitment. Days are flexible. Hours between 10-5 PM. We are looking for a minimum four month commitment. This position is an ongoing opportunity available year round.

Talents/Skills Wanted
• Previous office experience (telephones, mail, supply ordering).
• Comfortable acting as the hub of a busy office.
• Organized and efficient work manner.
• Strong written and verbal communications skills.
• Skill in managing multiple projects simultaneously.
• Close attention to detail.
• Excellent interpersonal skills and the ability to interface with people from varied backgrounds in a professional manner on the phone, via email, and in person.
• Ability to create positive, long-term working relationships by demonstrating a commitment to customer service, tact, dependability, diplomacy, and flexibility.
• Ability to plan and prioritize workflow and meet deadlines. We’re looking for a passionate, motivated person with a strong interest in and commitment to promoting the goals of Greenbelt Alliance.

Benefits
The volunteer will get a feel for the functioning of an established, effective nonprofit organization. The volunteer will also have the opportunity to learn about the public policy field and environmental issues facing the Bay Area. The volunteer will have the opportunity to attend various meetings with the East Bay Field Representative.

To Apply
Please send a resume and cover letter. Cover letter should include the following information:
• Your interest in this internship opportunity
• The experiences that have prepared you for this opportunity
• Where you heard about this internship opportunity
•When are you available? Start and end dates? How many hours per week?
•Are you applying to other internships? Are you waiting to hear back from them?
•Are you waiting for scholarship money to be able to intern with Greenbelt Alliance? If you don't get the scholarship, will you still be able to intern with Greenbelt Alliance? Will you need college credit from the internship? Is financial aid necessary to complete the internship?

Please send application and inquiries to:
volunteer@greenbelt.org
or
Greenbelt Alliance
Attn: Internship Coordinator
631 Howard Street, Suite 510
San Francisco, CA 94105